Roster Definitions

  • All teams registered in the EUCS System must have a master roster with at least 14 players by March 31st.

    The NF Roster Admin is responsible for uploading and updating said master roster and, therefore, can create their deadlines (before the 31st of March) so that the workflow works for them.

    The Master Roster is used to select the players of each team attending a specific tournament.

    It is not possible to delete a player from the Master Roster without approval by the EUF. The request must be sent to the EUF admin: rostering@ultimatefederation.eu

    Example:

    • Team A has tryouts but selects all possible players for upload into the master Roster.

    • After the Spring Invite, the Team Admin informs the EUF Admin that a player who DID NOT play at the Spring Invite should be deleted because they were cut before.

    • After review, the player will be deleted by the EUF Rostering Admin

    A player CANNOT be deleted if they were rostered on a tournament roster

  • There are 2 kinds of Tournaments whose results are considered for the EUCS Ranking system:

    1. EUF Tournaments

    2. EUF-Approved Tournament

    Team Rosters are mandatory for EUF tournaments.

    Teams are free to decide if they want the results of an EUF-Approved Tournament they are attending to be considered in the EUCS ranking system. If they decide to submit a roster, they agree to fulfil the EUCS eligibility rules during the tournament.

    Only game results among teams that have submitted a Tournament Roster within the deadlines are considered in the EUCS ranking system. → see Ranking System.

    EUF-Approved tournaments will be available within the tournament rostering system once approved. The Tournament Admin of EUF-Approved tournaments will also be informed to tell the registered teams to submit their EUCS Tournament roster in the Tournament Rostering Tool once approved.

    The Team Admin submits the tournament roster using the Tournament Rostering tool.

    The Team Admin can select the tournament to which they want to submit a roster and choose the players they want to add by using checkboxes.

    Once a tournament is selectable in the tool, the team admin can submit the tournament roster. This must be done no later than:

    1. 2 weeks for EUF tournaments

    2. 1 Week for EUF-Approved tournaments.

    EUF will invoice each team for the fee payments of the players listed. It will use the tournament roster after the tournament deadline to issue the final invoice.

    If no Tournament roster is submitted for EUF tournaments, all players from the master roster will be selected as attending, and the invoice for the players' fees will be issued accordingly.

    Teams that miss the roster submission deadline for EUF-Approved tournaments won’t be counted in the EUCS ranking system for that tournament.

    Players on a tournament roster are locked to the tournament roster and can not be transferred, impacting the transfer period.

    Teams will be disqualified for the Season if they attend with players who are not rostered.

  • Players on a roster can be distinguished into these categories

    • Core Player - a player that is part of the Team Master Roster prior to the Master Roster Submission Deadline on March 31st

    • Addon Player - A player that is not part of any master roster and is added to the Team Master Roster after the 31st of March

    • Moved Player - A player that was part of the master roster on a different team, that will be transferred to a new team for the rest of the EUCS season

  • A player who is not part of any master roster and is added after the 31st of March is considered an Add-on.

    There are no limitations on the number of Add-ons from the 31st of March until the 15th of July.

    If an NF applies stricter rules, the Teams of this federation need to apply the rules of their NF.

    After the Master Roster Freeze on July 15th, it is no longer possible to register new players to the Master Roster.

  • The Team needs to inform their National federation about the request, and their NF Roster Admin needs to put this request into the Roster system. This triggers the following emails:

    • The requested player (Player A) gets a notification about the transfer, and Player A needs to approve the move by following the instructions in the email.

    • The NF Roster Admin where Player A is moving FROM gets a notification

    • The team admin where Player A is moving FROM gets a notification

    Once Player A accepts the transfer, the Team Admin the player is joining and the NF Roster Admin that requested the transfer gets a notification that the transfer has been done.

    It is also a Move when a player is transferred within the same club from a Mixed to a single-gender division.

    Moves are only possible in the Transfer Period from 15th May to 15th July.

    Teams are limited to the number of moves they can successfully add to their Master Roster:

    • Mixed: 5

    • Open: 3

    • Women: 5

  • The Transfer period is from 15th May to 15th July. Within this timeframe, National Federations have to request the transfer of players for the respective teams. NFs are allowed to have their internal deadlines to create their own workflow.

    The Deadline for all transfers and additions of addon players is the 15th of July.

  • After the Transfer Period, the Master Roster Lock is in place.

    Teams are no longer allowed to request any changes to their Master Roster.

  • The qualification for the EUCF can be via a Wildcard or the Ranking System.

    If a team is qualified via a Wildcard before the transfer period is over, the players of that team can no longer move to another team.

    These teams can still request additional players and have Add-ons as long as the Master Roster hasn’t been locked.